DOWNLOAD VENDOR BOOTH APPLICATION HERE:  PDF VERSION

Location:          Historic Downtown Hutto

Date & Time:    Saturday, October 15th, 2011 Festival 10:00am – 5:00pm, Concert/Street Dance 7:00pm – 12:00am

Move In:           Saturday, October 15th, 8:00am – Set Up
                        (All exhibits are required to be operational by 10:00am)
                        No check in will be allowed after 8:30 am. No refunds for failure to set up on time.

Move Out:        Saturday, October 15th, beginning at 5:00pm
                        UNLESS YOU ARE A FOOD VENDOR WHO HAS BEEN APPROVED TO BE OPEN
                        DURING THE CONCERT
                        (No tear-down may begin prior to 5:00pm Saturday)

 

Eligibility: Open to individual artists and craftspeople presenting original works. A select group of manufactured, imported or resale items will be allowed in the arts and crafts area; however, only those of highest quality and in keeping with our festival’s standards will be considered. To maintain the quality and balance of the arts and crafts shown, this will be a juried show. The Hutto Area Chamber of Commerce reserves the right to reject any display that is not in keeping with the examples submitted to the jury.

About the Jury: A jury made up of the Hutto Area Chamber of Commerce Olde Tyme Days Committee will judge the photographs you present for consideration. Please be sure to submit clear photos that accurately portray your work.

Registration – Non-Food Vendors: The registration fee for non-food vendors is $150 per 10x10 space or $300 per 10x20 space (limited availiability). Electricity is available for an additional $50. (Please note: This is an “open space” only and you are responsible for your own canopy, tables, chairs, etc.) There will be no price limit on items sold, and no commission will be taken. All registration forms must be accompanied by 2 photographs and payment to Hutto Area Chamber of Commerce. Your registration fee will be returned if you are not accepted as a vendor. The deadline for application is Wednesday, September 1, 2010.

Registration – Food Vendors: The registration fee for food vendors is $175 per 10x10 space or $350 per 10x20 space. (Food vendors please send separate check for $50.00 deposit. The deposit check will be returned to you after the festival, provided that your assigned space is clean and free of trash upon tear down.) Certified fire extinguishers are required and must be operational and have an inspection tag attached. Small approved generators will be allowed. Food Vendors MUST have the proper certification from the Williamson County Health Department. The deadline for submitting an application is Wednesday, September 1, 2010.

Registration – Information Booth: Information Booths will be available for businesses that wish to distribute marketing materials during the festival hours. ABSOLUTELY NO POLITICAL MATERIALS WILL BE ALLOWED TO BE DISTRIBUTED. If political materials are found in the vendor’s booth area, the exhibitor will be asked to leave immediately. The registration fee for an information booth is $150 per 10x10 space and includes both days. Electricity is available for an additional $50. (Please note: This is an “open space” only and you are responsible for your own canopy, tables, chairs, etc.) All registration forms must be accompanied by payment to Hutto Area Chamber of Commerce. Your registration fee will be returned if you application is not accepted. The deadline for application is Wednesday, September 1, 2010.

Registration – Non-Profit Booth: Booths for Non-Profit Organizations will be available for organizations that wish to distribute materials during the festival. ABSOLUTELY NO POLITICAL MATERIALS WILL BE ALLOWED TO BE DISTRIBUTED. If political materials are found in the vendor’s booth area, the exhibitor will be asked to leave immediately. The registration fee for an information booth is $125 per 10x10 space. Electricity is available for an additional $50. (Please note: This is an “open space” only and you are responsible for your own canopy, tables, chairs, etc.) All registration forms must be accompanied by payment to Hutto Area Chamber of Commerce. Your registration fee will be returned if you application is not accepted. The deadline for application is Wednesday, September 1, 2010.

Space assignment: Priority will be given according to when an application is received, availability of requested space and the special needs and compatibility of exhibitors. For safety precautions and in the event of conditions beyond its control, the Hutto Area Chamber of Commerce reserves the right to rearrange the floor plan and relocate any exhibit. 10x10 or 10x20 open spaces are provided. You provide your own canopy, tables, chairs, etc. Electricity will be available on a strictly limited basis, at an additional charge of $50.

Payment: Payment in full for exhibit space is due and payable when the application is executed and forwarded to the Hutto Area Chamber of Commerce. Exhibitors may not occupy assigned spaces until all fees are paid in full. A credit card authorization form is provided with the application. If paying by check, please make check payable to the Hutto Area Chamber of Commerce and mail together with the completed application to P.O. Box 99, Hutto, TX 78634.

Refunds & Cancellations: No refund will be made for cancellation or adverse weather conditions. Any space not occupied by 8:00 a.m. will revert to the Hutto Area Chamber of Commerce without any obligation on the part of the Hutto Area Chamber of Commerce for any refund whatsoever.

Subletting of Space: Exhibitors will not assign or sublet any space allocated to them. Exhibitors may not advertise or display goods other than as indicated in this application. The space assigned to the exhibitor is for the exhibitor’s exclusive use.

No Flammable Materials: Combustible tents or decorations such as crepe paper, tissue paper, cardboard, and corrugated paper will not be allowed. ABSOLUTELY NO Silly String or Poppers will be allowed. ALL BOOTHS ARE SUBJECT TO INSPECTION BY THE FIRE DEPARTMENT.

Pets: Absolutely no pets allowed with the exception of Assistance Animals. If pets are found at vendors booth areas, the exhibitor will be asked to leave immediately.

Booth Attendants: Each exhibitor must keep an attendant at the display during open hours of the festival. All attendants must be legitimate employees or representatives of the exhibitor. The exhibitor will keep the occupied space in good order. Items may not be placed in the aisles or walkways during open hours of the festival.

Canvassing by non-exhibitors: The space is limited to individuals, business firms, manufacturers, professional organizations and dealers who have contracted and paid for their space assignments. No other persons or concerns will be permitted to demonstrate their products, solicit orders or distribute advertising materials in the festival facilities. Each Exhibitor must comply with all State and local tax regulations.

Refreshments: Exhibitors are not permitted to sell or give away ANY soda, beer or water. No glass containers allowed. The Hutto Area Chamber of Commerce reserves the right to be the only vendor of beer, water and soda for the festival.

Notification of Acceptance: A committee member will notify you of your acceptance. (Please note: there will be no refunds after acceptance and no refunds for adverse weather conditions or should an illness occur.) Prior to the festival, you will receive a packet containing information and instructions for arrival, set-up, and tear down of your booth.

Liability: The exhibitor agrees to defend, indemnify and hold harmless the Hutto Olde Tyme Days, its Committee, the Hutto Area Chamber of Commerce, The City of Hutto, and their officers, agents, employees and volunteers from all actions, suits, claims damages, losses and expenses including interest and attorney fees in connection with any personal injuries or property damages arising out of or in any way connected with the use of the exhibit space in Hutto, its premises or any of the facilities or equipment located thereon, regardless of whether such damage or injuries are caused in part by someone other than the exhibitor.